Focus of the Festival: Folklore dance. The festival focuses on traditional dance, accompanied by music and singing.
Organizer: Thüringer Folklore Ensemble Erfurt e. V.
Managing Director: Vanessa Heinemann
Street: Dalbergsweg 2
City: 99084 Erfurt
Phone: 0049 361/ 4213499
Fax: 0049 361/ 6025344
Festival period: 22nd - 26th July 2021
Official date of arrival: 22nd July 2021
Official date of departure: 26th July 2021
Quantity of participants: The group including dancers, musicians, accompanying persons, directors and drivers shall not exceed the number of 40 persons.
A maximum of 10% of the entire group can be accompanying persons. This is very important and will be controlled strictly.
Age: There is no age limit. The composition of the group must be reported at the application. The submitted composition is firm.
Children- and youth groups must notice, that some of the events are planned until midnight.
Accomodation for international groups: During the festival (from official date of arrival to official date of departure) the participants will be lodged in a hotel, hostel or youth hostel. The organizer bears the costs for the accommodation, additional nights are possible and must be announced and paid by the groups themselves.
Catering for international groups: The group receives full board for the duration of the festival (from official date of arrival to official date of departure), which means three meals per day, starting with lunch on July 22nd. On the day of departure the caterer will provide a lunch bag. The meals will be served at the hotel/hostel or youth hostel or at particular event locations as community catering. The organizer bears the costs for the catering, additional meals before the official arrival and after the official departure are the responsabilities of the group.
Protection against infection: During the festival, the current regulations of the Free State of Thuringia and the general decrees of the state capital Erfurt apply. The organizer has an infection protection concept and takes appropriate measures. The participating groups are informed in advance about the relevant rules and measures and must confirm compliance with these in writing. All participants are encouraged to take the protective measures possible for them before their arrival.
Insurance: The group is responsible for their personal-, accident- and health insurance. First aid is available but medical expenses must be paid by the participants.
Travel costs: The group bears the costs for their own arrival and departure. The organizer bears the costs for the transfer of international groups between the German border/airport and Erfurt. The shortest route has to be chosen.
Visa: The group is responsible for the application of their Visa. The organizer will support the application process through an official confirmation of the participation at the local embassy. Visa- and handling fees shall not be refunded.
Group mentoring: The organizer provides a guide for every group. This guide is available during the entire festival. At least one member of the group should be able to speak English or German.
The festival will take place at the streets and places of the medieval town centre of Erfurt. The venues are within walking distance or can be reached by public transport. The organizer expects corresponding mobility of the participants and self-dependent transport of requisites and instruments.
Gifts: The group should bring 10 gifts for the exchange between the groups and one additional gift for the town of Erfurt.
Video/Photo: By registering, all members of the participating groups permit the Thuringian Folklore Ensemble Erfurt. V. the free production of photo and film recordings which can be used unlimited in time, space, material and content for the purposes of the press and public relations work of the Thuringian Folklore Ensemble Erfurt e. V.
Responsibility of the group directors: The director of the group is fully responsible for the discipline, safety, property of the group (costumes, music, instruments) as well as compliance with infection control and hygiene measures. The group has the responsibility to participate in all planned performances and events. The group has to wear their costumes during these events. The entire group can be excluded from the festival immediately in case of theft, robbery, alcohol- & drug abuse or racist, sexist, unconstitutional and extremist statements by group members.
1. Submission of the completed form including significant video links until the 31st January 2021.
2. Commitment or refusal by the organizer until 28th February 2021.
3. In case of a commitment, the group will receive an official invitation.
4. The group sends detailed group information as well as a confirmation of the participation.
4. An accurate schedule and further information will be submitted after the confirmation of the participation
Cost sharing: If the group cancels or does not show up for no good reason after having "confirmed participation", the organizer reserves the right to have the group reimburse the costs already incurred or costs associated with the group's cancellation. The same applies if the group is excluded during the festival.
Corona-related cancellation of the festival: If the festival has to be canceled due to the corona pandemic, costs already incurred for the group will not be covered.
Corona-related cancellation of the group: If the group cannot attend the festival due to the currently valid entry regulations, costs already incurred for the group will not be covered.